What to Write on a Details Card for Invitations
A details card tells guests everything they need to know that doesn’t fit on your main invitation — things like parking, dress code specifics, travel directions, accommodations, registry notes, and any unique instructions.
Your invitation stays clean and elegant, while the details card answers all the logistical questions guests would otherwise ask you privately.
Why a Details Card Exists
Your main invitation should focus on the essentials: who, what, when, where.
A details card covers the “how,” logistics, and all helpful extras:
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Directions or transportation
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Parking
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Dress code clarification
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Accommodation options
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Event website
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Registry information
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Special notes
Think of it as the “everything else you need to know” card — tidy, practical, and perfectly coordinated with your suite.
Details cards are useful for weddings, birthdays, showers, corporate events, fundraisers, Bar/Bat Mitzvahs, holiday parties, and any event where guests need guidance.
Do You Actually Need a Details Card?
You need a details card if:
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Your event includes travel or accommodation
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Guests need instructions
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You have a dress code that needs elaboration
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You want to avoid guest texts asking “Where do I park?”
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You want a tidy, uncluttered main invitation
You can skip a details card if your event is extremely simple (e.g., backyard BBQ, single location, casual dress, no special notes).
What You Can Include on a Details Card
How Many Details Cards Do You Need?
Most events need just one details card, but you may want more if:
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Your event spans multiple days
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You need both directions and accommodation details
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You want a dedicated RSVP card and a separate details card
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You prefer to separate travel info from attire or registry info
A simple rule:
If your details card feels crowded, split it into two smaller inserts.
This keeps the suite clean, readable, and elegant.
Here are the most common types of information included, plus wording examples.
1. Travel & Location Information
Helpful when your venue is hard to find, your event has multiple locations, or guests are traveling from out of town.
You can include:
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Map links or QR codes
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Step-by-step driving directions
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Venue access instructions
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Ceremony and reception addresses (if separate)
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Shuttle or transportation services
Wording Example:
Ceremony: Rosewood Gardens – 145 Hillcrest Ave. Reception to follow at Grand Harbor Ballroom (5-minute drive).
A complimentary shuttle will run from the ceremony to the reception every 20 minutes.
Scan the QR code for directions and real-time GPS navigation.
For map links, please visit: [YourName].com
2. Parking Information
Parking seems simple—but it’s one of the most common guest questions.
Include:
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On-site or garage parking
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Valet availability
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Street parking instructions
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Parking fees or validation
Wording Example:
Complimentary valet parking will be available at the venue entrance.
Additional self-parking available across the street is limited.
3. Attire (Dress Code) — When to Include Extra Guidance
A simple dress code like “Cocktail Attire” can fit on the main invitation.
You add extended attire instructions on a details card when guests need more clarity or inspiration, such as:
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When the event is themed (Great Gatsby, Tropical, Garden Party)
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When certain colors are requested
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When weather affects outfit choices
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When guests often misunderstand the dress code (e.g., “Beach Formal”)
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When cultural or religious attire guidelines apply
You can include:
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Examples of appropriate outfits
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Color palette suggestions
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Footwear guidance for outdoor events
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Notes encouraging theme participation
Short Example:
Dress Code: Cocktail Attire
Gentlemen: Suit or sport coat.
Ladies: Cocktail dress or dressy separates.
Extended Example:
Dress Code: Tropical Chic
Bright colors encouraged. Comfortable shoes recommended for our outdoor lawn reception.
4. Accommodation Details
This is especially helpful for destination events or out-of-town guests.
Include:
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Hotel room blocks
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Discount code or booking link
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Reservation deadlines
Wording Example:
A block of rooms has been reserved for our guests at The Grand Hotel (123 Main St.).
Please book by October 1 and mention “RAMIREZWEDDING” to receive the discounted rate.
5. Event Website Details
Perfect if you want to keep things simple and direct guests online.
Include:
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RSVP link
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Schedule of events
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FAQ section
Wording Example:
For our complete event schedule, FAQs, and to RSVP online, please visit: [YourName].com/event
6. Registry Information (Where Appropriate)
Registry details are commonly included for:
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Showers
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Birthdays
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Baby celebrations
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Housewarmings
For weddings, registry info is acceptable but not always printed directly on the formal invitation, depending on culture and etiquette. A details card keeps this information discreet.
Wording Example:
Your love and presence are the greatest gifts.
For those wishing to celebrate with a gift, our registry is available at Target and Amazon
7. Additional Notes
Use this area for anything unique, special, or specific to your event.
Examples include:
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Adults-only policy
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Transportation provided
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Bring-a-dish for potlucks
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Cash bar
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Weather notes
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Gift suggestions
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Security or ID requirements (especially for corporate events)
Wording Examples
✔ “Please note: This is an adults-only celebration.”
✔ “Transportation will be provided to and from the venue.”
✔ “Kindly bring a dish to share for our potluck-style gathering.”
✔ “A cash bar will be available.”
✔ “The event will be outdoors; please dress accordingly.”
✔ “Valid government ID is required for building entry.”
What NOT to Include on a Details Card
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Sensitive family dynamics
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Long paragraphs or full event programs
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Excessively personal requests
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Last-minute or changeable details
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Over-explaining rules (keep wording concise and friendly)
Details Card Wording Examples by Event Type
Wedding Details Card Wording Examples
Accommodations: A block of rooms is reserved at The Rosewood Hotel under the name "Miller-Chang Wedding." Please reserve by September 1st.
Attire: Black Tie Optional.
Transportation: Shuttles will run between The Rosewood Hotel and the venue from 4:00 PM - 11:30 PM.
We kindly request an adult-only celebration.
Adult Birthday Details Card Wording Example
Attire: Cocktail Chic — think bright colors and fun prints!
Parking: Valet service is available upon arrival.
Gifts: Your presence is the only gift we need! If you'd like to contribute, we will have a donation jar for the local animal shelter.
Kids Birthday Details Card Wording Example
Drop-Off/Pick-Up: Please drop off children by 1:00 PM and pick them up promptly at 3:00 PM.
What to Bring: Wear clothes that can get messy — we’ll be doing crafts! Parents are welcome to stay.
Pizza and snacks provided. Please notify us of allergies.
Baby Shower Details Card Wording Example
Location: The event is outdoors. Please wear comfortable shoes!
Registry: Baby Olivia is registered at Amazon and BuyBuyBaby.
Diaper Raffle: Bring a pack of diapers in any size to enter to win a special prize!
Corporate Event Details Card Wording Example
Entry: Please bring your digital ticket/QR code for entry. Doors open at 6:00 PM.
Dress Code: Business Professional.
Parking: Discounted self-parking is available in the garage across the street. Validation provided at the welcome desk.
Gala & Fundraiser Details Card Wording Example
Attire: White Tie. This is a formal evening.
Seating: Please check your digital program for your table number.
Auctions: We will be hosting a live and silent auction. You can view items and pre-bid at [Link].
Bar/Bat Mitzvah Details Card Wording Example
Transportation: Complimentary shuttle service will run between the synagogue and the reception venue.
Accommodations: A room block is reserved at The Sheraton under ‘Levi Mitzvah.’
Dinner & Dancing to follow the service.
Dietary Notes: Kosher meal options are available — please indicate on RSVP.
Holiday Party Details Card Wording Example
Attire: Festive Cocktail. Feel free to wear your holiday best!
Parking: Valet parking will be provided at the venue entrance.
Entry: Please bring your invitation as your ticket for entry.
Cash Bar: A complimentary selection of wine and beer will be available; mixed drinks and cocktails will be available for purchase.
Details Card Final Checklist
Before sending your suite to print, confirm:
✔ Addresses are correct
✔ Times match your main invitation
✔ Shuttle times are accurate
✔ Dress code aligns with the event style
✔ Registry links work
✔ Website URL is correct
✔ You kept wording concise
✔ The design matches your invitation suite
A vibrant tropical invitation suite with palm tree silhouettes, perfect for beach weddings, destination parties, and summer celebrations. See the full tropical bachelorette invitation.
Matching Details Cards to Your Invitation Suite
Creating a beautiful invitation suite means paying attention to every element — including the smallest insert.
All of our printed invitation suites include matching details cards—so that everything feels cohesive, elegant, and perfectly branded for your event.
Browse the full collection here: claudiaowen.com
Additional Guides to Help You Complete Your Invitation Suite:
How Do I Politely Say “Adults Only” on an Invitation?
What Should I Include on a Wedding Invitation?
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